Change in Dependents
Applies to:
All benefit eligible employees whose dependents change due to Birth, Adoption or Death.
Answer:
A birth, adoption, or death allows an employee to make appropriate changes to his or her benefits. An employee may add or remove dependents from benefits as appropriate. When adding new family members to the Health Insurance, coverage must be effective on the 1st of the month in which the child is born or adopted for the child to have coverage since birth or adoption. Note that when adding a dependent due to birth or adoption other dependents (other children or spouse) may be added at the same time.
Change Instructions:
Changes must be initiated within 30 days of the dependent’s change in eligibility, but preferably as soon as possible. If the change increases your insurance premiums, catch-up deductions may apply. All forms may be found online at:
Changes to the Health Insurance:
- Employees may complete the State Health Plan Change form online to add or remove dependents from their policy. The date the Birth, Adoption or Death occurred must be noted on the form.
- If the employee is not currently enrolled in the State Health Plan, he or she may enroll by completing the State Health Plan Enrollment Application online.
- If the employee is adding dependents to his or her coverage or enrolling for the first time, he or she should also submit the State Health Plan Prior/Other Coverage Information.
(This is not necessary if only adding newborns)
Please visit the Employee Benefits Web site for current rate information and bear in mind that Health Insurance premiums are collected one month in advance. Catch-up deductions may apply.
Once completed, employees should print a copy for their records.
Changes to NCFlex Benefit Elections (Vision, Dental, etc):
All changes must be made online; UNC Health Care does not process paper change forms for NCFlex benefits. Employees may log into their NCFlex account online at www.NCFlexOnline.org.
To initiate changes online, employees should:
1) log into their NCFlex account,
2) click on My Account (top right corner),
3) select Add Life Status Change Event (on the left),
4) select the appropriate event from the drop down menu
5) follow the instructions displayed to complete the transaction
6) make the appropriate changes to your benefit elections
This transaction will open the Web site for benefit changes for 30 days from the date of the life event. Employees may call 1-888-860-6118 for assistance with the Web site.
Changes to MetLife Life Insurance:
Employees may complete a revised MetLife Life Insurance Enrollment Application to add or remove dependents from their MetLife Life Insurance policy.
Once completed, employees should keep a copy for their records and forward all originals to:
UNC HC Employee Benefits, 211 Friday Center Drive, Suite 2057, Chapel Hill, NC, 27517
Beneficiary Changes:
Employees may wish to update their beneficiary designations; please review the Beneficiary Change Guide for instructions.
Example
Ben’s wife has give birth to a daughter on May 27.
Ben will complete and submit the online State Health Plan Change form to add the baby to his Health Insurance effective May 1 making sure to write “5/27/09” on the Newborn section of the form. Since Ben already has his son on his Health Insurance, his premium will not change.
Ben will also submit a revised MetLife Life Insurance Enrollment Application to add her to his policy.
